Office Coordinator (temp-to-perm)

Job Description

Have you got previous or current experience as an Office Coordinator or Office Administrator?
  
Do you have excellent organisational and time management skills?
  
And are you seeking a position to be part of dynamic business environment? 
  
Our client is a well-established business based in Banbury, offering sustainable specialised assessments both in public and private sectors.  They are now in search of an Office Coordinator, on a temp-to-perm basis, working full-time Monday-Friday. The successful candidate would have prior experience working in an administration role, with a desirable if you have experience managing a director’s diary, travel management, liaising with suppliers and supporting with planning projects/documentation. This is a fantastic opportunity to join a business who can offer a great working and fast-paced environment.
  
Key Responsibilities:

• Handle all general office administrative tasks, taking phone calls and responding to emails.
• Maintain and organise all confidential records and files.
• Organise and manage travel arrangements, including accommodation and itinerary.
• Responsible for managing the director’s calendar, scheduling meetings and coordinating appointments.
• Assist in preparing and the submission of planning applications and any project documents.
• Be part of coordinating the logistics behind company events, conferences and client meetings.
• Liaise with suppliers, clients and any other external stakeholders.
• Prepare agendas and document meeting minutes.
• Assist in drafting fee quotes and proposals for planning projects.
• Keep track of key project deadlines and other business priorities, ensuring to complete follow ups where necessary.
• Support the finance department as and when necessary.
• Monitor project budgets, assist in preparing jobs sheets and track business expenses.

Key Skills & Experience:

• Previous experience as an Office Coordinator, Administrative Assistant or Junior Personal Assistant.
• Desirable if a candidate has worked in planning, architectural or a professional services environment.
• Proficient with Microsoft Applications; Word, Excel, Outlook & Teams.
• Strong problem-solving, organisation, and planning skills.
• High level of discretion, professionalism, and confidentiality.
• Flexibility and adaptability with great attention to detail.
• Excellent telephone manners and interpersonal skills.
• Ability to interact with a wide variety of people and highly communicable.
• Self-starter, conscientious, approachable, and enthusiastic.

Additional Information:

• Monday-Friday, 9am-5pm.
• Hybrid working: 3 days in the office, 2 days at home.
• £14-16 per hour.
• Temp-to-Perm.
• Pension scheme.
• Onsite parking.
• Opportunities for career growth and professional development.

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at 01295-983585. Alternatively, connect with us on LinkedIn via the following link: https://www.linkedin.com/in/shanelle-bowyer-3b8796139/